Outlook Rule To Save Email As Text File - Perfect Method

"I was creating a rule that give alert for incoming emails and automatically save it to the text file. I tried but it does not provide to automatically save it to the text file. After searching for many days, I am still unable to do that. Can anybody please provide me some help to create Outlook rule to save email as text file?"

"I am using MS Outlook on my home system. There is a application installed on it which sends an alert to the alarm everytime an Outlook email is recieved. Now, I am trying to create a Outlook script which stores these emails as text file. But do not know how to do it. Anybody out there can provide me with the solution? Any help will be highly appreciated."

Does the above query seems similar to you? Do you also want solution of the same problem to create Outlook rule to save email as text file? You have to need not to worry. You are on the right page. Here, in this blog, we are going to tell you all the possible method to Outlook macro save email to text file.

Pro Tip: You want to directly export your Outlook PST file to Text format, use Outlook PST Conversion Tool. This utility will instantly transfer your Outlook email to Text and other different file formats. Software has some incredible features which are not supported by other tools of its arena.

What is Outlook Rule to Save Email as Text File?

Outlook Rule is nothing but some VBA script which Outlook provides integrally. If you want to store your Microsoft Outlook 2016 or any other version of Outlook email to text file, you have to use some VBA coding or script to carry out the process. Further, these files can be used anywhere. You can import these files on to your computer, Flash Drive or anywhere else which can easily be opened on any text editor or viewer like Notepad in Windows, Microsoft Word, Notepad++, etc. It is not very complicated to copy or paste into that Text file. Once the script run successfully, you can easily save single or all the emails into one text file according to your requirement and comfort. If you are combining multiple emails into one, all the mails will get saved into single file.
Note: Using Outlook rule to save email as Text file, you can also send messages. If a script is set for the particular send / receive operation then you need not to do it every time. It will become easy to send email in text format.

Technique to Save Outlook Macro Email to Text File

Copy and Paste the following code / script on your VBA text editor and store all your Outlook emails to text files.

Alternate Method to Create Outlook Rule to Save Email as Text File 
If the above does not work for you, then go for the automated solution. Go for the advanced method like PST Converter utility. This software will instantly export all your MS Outlook emails and other items to text format. The tool not only supports conversion of text file but also eml, msg, pdf, and many other file format transfers.

Conclusion

The above discusses about the all the method related to create Outlook rule to save email as text file. Users can go for manual solution or automated way according to their requirement. We greatly recommend to use automated technique as they are more reliable.

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Recover Permanently Deleted Emails in Outlook 2013, 2016 in Windows OS

How to Recover Permanently Deleted Emails in Outlook 2013, 2016?

Are you looking for an answer on how to recover permanently deleted emails in Outlook 2013? Well, do not despair as the solution is very straightforward. The post deals with multiple manuals as well as automated approaches to extract permanently deleted emails in Outlook 2016 and other below versions.

Solution: Recover Permanently Deleted Emails in Outlook 2013

The best and preferable solution to recover hard deleted emails in Outlook account is to go for SysTools Outlook PST Recovery Tool. The application helps to retrieve Outlook PST items such as emails, contacts, calendars, tasks, notes, journals etc. without any data loss. The utility guarantees to bring back your precious data items without even affecting the data integrity and formatting. This is one of the most recommended applications available to repair Microsoft Outlook PST file related issues.

The following section discusses various manual solutions for the users who do not want to purchase the software discussed above. But as a technical expert on Microsoft Outlook for many years, I don’t prefer non-technical users to go for the below-discussed methods. It is highly dangerous to play with your precious data. Still, there is a hope for the try. But it is difficult to recover permanently deleted emails in Outlook 2013, 2016 and all other lower versions manually after 30 days of deletion.

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Microsoft Outlook Errors and Solutions – Fix Outlook PST File Issues

5 Most Common Microsoft Outlook Errors and Solutions

Microsoft Outlook is the widely used email client in the world when compared with any other email application. It is because Outlook provides an easy user interface and unique features. But, like any other email client, MS Outlook users also sometimes face many issues that badly affect the normal working of Outlook. Some of the frequently faced issues are freezing, too much time to load, corrupt data file, etc. In this blog, we have focused on the 5 most common Microsoft Outlook errors and solutions that will help in enhancing the performance. And, these 5 Outlook errors are listed below:

• MS Outlook Takes Too Much Time While Loading
• Outlook Freeze/ Hang Or Microsoft Outlook is Not Responding
• PST File of Outlook is not a Personal Folder File
• Add-Ins can only be disabled by the Administrator
• Outlook exceeds the allowable limit

Common Microsoft Outlook Errors and Solutions

Among all errors encountered by Outlook users, we have covered five common Outlook errors and fixes in the below section of the post.

Best Instant All in One Solution!!

If you need to fix Outlook issues in few simple steps without any data loss, then the best solution is SysTools Outlook PST Repair Tool. The software is well programmed in such a way that it can repair corrupt Outlook PST file issues efficiently without any data damage with no file size limitation. It can also recover permanently deleted Outlook PST items like emails, contacts, calendars, tasks etc.

Problem 1: MS Outlook Takes Too Much Time While Loading

Now let us go through 5 Microsoft Outlook errors and solutions one by one. There are be many possible reasons behind Outlook becoming slow or taking so long to load a profile. Therefore, all possible causes that drop-down the performance of Outlook is discussed below.

Reasons:

• Generally, users install some add-ins in the Outlook to enhance its performance and make it more feasible to perform other tasks. But, unknowingly they are detrimental plug-ins and does not prove to be helpful with the concern they were added. And, the result of such plug-ins is that they increase the loading time of Microsoft Outlook.
• Another possible reason is a heavy data file of Outlook or if Outlook exceeds its default size limit, then also Outlook becomes slow in performing any task.

Solution:

• You need to disable all Add-Ins first of all. For this follow the steps below to fix common Microsoft Outlook error:
1. Open Microsoft Outlook application in the Safe Mode. To do the same, press Windows Key + R and type outlook.exe/safe
2. Now, to remove add-ins, click on File >> Options >> Add-Ins. After that choose Com Add-ins option and click on Go button >> uncheck all the checkboxes and then, click on OK button. Then, restart Microsoft Outlook application
• Another possible way to improve Outlook performance is archive over-sized Outlook Data File. However, archiving features take so much of time in the case of large of PST file. Therefore, it is suggested to use some third-party tool to Split PST file by size, folder, date, and year.

Problem 2: Outlook Freeze/ Hang Or Microsoft Outlook is Not Responding

The most irritating part of Outlook is when a user send or open an email and it starts hanging or freezing. At this time, a user might come across the following Microsoft Outlook error messages:

Reasons:

• Corrupted or damaged Microsoft Outlook Data File.
• Microsoft Outlook is in use by another process.
• Large Outlook Mailbox.
• Enabling of Add-Ins in access.
• Corruption Outlook Profile.

Solutions:

1. The very first thing and the most effective way that can work at this time is to remove Microsoft Outlook from the Task Manager. Now, to do the same hit Ctrl +Shift + Delete key. After that, navigate to Task Manager >> choose Microsoft Outlook from the list and click on End Task button.
2. Start Outlook in the safe mode.
3. Delete all Add-ins of Microsoft Outlook.
4. Repair Outlook Data File (.pst).
5. Turn off all antivirus software.
6. Reduce Mailbox size and PST file size with the help of Compact Now feature of Outlook.
7. Turn Off Hardware Graphics acceleration.
8. Take help of Microsoft Fix It Tool.

Problem 3: PST File of Outlook is not a Personal Folder File

One of the common Microsoft Outlook errors and solutions are discussed in this section. A common error message encountered by Outlook users is: “PST file is not a personal folders file”. In the below section, you will understand the main reasons along with the solutions behind this error.

Reasons:

• If Outlook.pst file is on CD or DVD or it is marked as “Read-only” attribute, then there are chances that such error will appear.
• If a user import, restore a damaged PST file or divide large PST file, then also it displays such type of error messages.
• While working on Outlook, if system shutdowns suddenly due to power failure, then Outlook might display this error message.

Solutions:

1. First of all, a user can copy the Outlook.pst file from CD or DVD and paste it on the local hard drive. After that, a user is advised to make a sub-folder with a name Outlook and put that .pst file in the Outlook Folder. Then, you need to uncheck the Read Only attribute. To do the same, right-click on the PST File >> Properties >> uncheck the Read Only
2. If you have restored the PST file using the above method, then do not import Outlook Data File
3. Use the proper way to open PST File i.e., go to File Tab >> Open >> Open Outlook Data File
4. Exit Microsoft Outlook application and try to repair Outlook Data File using Scanpst.exe that is completely free to use offered by Microsoft.

Problem 4: Add-Ins Can Only be Disabled by the Administrator

Another commonly encountered error faced by Outlook users is “Add-ins can only be disabled by the Administrator.” This error is faced by the users when:

Reasons:

There might be corruption in an add-in installed by the users to simplify the work in Outlook. And, another possible reason behind this error is that the add-ins are installed via “All Users” option.

Solution:

It might be possible that a user has installed the add-ins using Current Users with All Users option. Due to which a user is unable to remove that add-in if it is creating the problem. In that case, one needs to close the Outlook and restart it as an administrator. After that, simply remove the Add-in and close the Outlook again. Now, one can restart the Outlook application normally and use it without any hassle.

Problem 5: Outlook Exceeds the Allowable Limit

One of the most common Microsoft Outlook errors and solutions is described here and this is the last one. The mailbox size related issue is commonly faced by almost every Outlook user. After using Outlook for a long time, the mailbox size starts reaching its predefined limit. It will slow down the performance of Outlook and starts generating an error when a user tries to access mailbox data.

Reasons:

Outlook PST file has reached its maximum size limit and unable to add data anymore. Due to this size related issue, Outlook starts behaving abruptly and may be damaged also because of corruption.

Solutions:

1. Remove or delete unwanted emails and free up some of the storage space.
2. Archive Outlook data file on yearly basis in order to free up a large amount of data.
3. Backup PST file data that will be beneficial in recovering lost or corrupted data.

Conclusion

Any problem or error in Outlook become a big trouble for the users to resolve. Considering users requirement in mind, we have discussed 5 common Outlook errors and solutions in this post. This will make users understand about the particular error clearly and fix them in a proper manner.

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