Microsoft
Outlook is one of the most sophisticated email client applications
used worldwide. Its user-friendly interface and advanced security
make it a favorite of users. After all, managing multiple Outlook
PST files are difficult for users. To simplify this task, this blog
explains the two main ways to consolidate multiple PST files into a
single file.
Why Need to Merge Multiple Outlook PST Files?
There
can be various reasons behind the merging
Outlook
PST files into one file. Some of them are covered in the following section:
-
To manage several Outlook data in one place
-
A single PST file is easy to access and share
-
To easy import of PST files in Outlook at once
-
To prevent data from being misplaced and damaged
-
Maintains the power and speed of Outlook application
Solutions to Consolidate Multiple PST Files Into a Single File
Almost
all users are looking for a free manual solution to combine PST
files. The following section will show you how to merge multiple
Outlook PST files into one using the manual method. There is no
guarantee for this process and we know that free solutions always
have some limitations. Therefore, the second solution is a
third-party tool that overcomes all limitations. So let's take a look
at the steps of both methods.
#Method 1: Merge Two PST Files Into One via Manually
The manual process to combine PST files into one is divided into two
parts. First, you have to create a new PST file and then import all
Outlook data into a new one.
Phase
1: Create a New Blank PST File
First,
you need to create a new Outlook PST file by following these steps:
-
Run Microsoft Outlook application and go to New Items >> More Items >> Outlook Data File
-
Select the location where you want to save a new PST file and name it as per your choice.
-
In the end, click on the OK button.
Phase
2: Import Outlook Data into Newly Created Blank PST File
Now,
you need to transfer your old Outlook PST data files into a newly
create PST file to consolidate multiple PST files. Follow these
simple steps to do so:
-
Run Outlook and click on the File >> Open & Export >> Import/Export option
-
The Import/Export wizard will open, select “Import from another program or file” option and click Next
-
Select the Outlook Data File option to import that file type and click Next button
-
Click on the Browse and select the PST file to import. Also, check the option “Do not import duplicates” to merge PST files without duplicates
-
Next, select the folder you wish to import from. Check the “Include subfolders” and “import items into the same folder in” box.
-
Finally, Click the Finish button.
#Method 2: Consolidate Multiple PST Files Using PST Merge Tool
This
is the second solution that lets you merge multiple Outlook PST files
into one. The manual process is very time-consuming. If you need to
import multiple PST files, this task is very tedious. The SysTools
PST Merge software is an effortless platform to combine PST files
and join PST files. It allows you to merge Outlook emails, contacts,
tasks, and other data without data loss. This tool works with both
ANSI and UNICODE PST files. You can also use this application to
merge Outlook archive PST file without any size limits.
Here
are the simple steps to merge multiple PST files into one using
Outlook PST Merger:-
-
Download and install the software on your system
-
Click Add Files or Add Folder option to add .pst files
-
Choose one desirable option: Merge or Join
-
Select merge in New PST, Existing PST or MS Outlook Profile
- Select required mailbox items and advanced options. Click Next to start the process.
Features of PST Merge Tool to Consolidate Multiple PST Files Into One
The software has various features that enable the user to merge multiple
Outlook PST files as per their choices.
-
Offers 3 options which are- merge in New PST/Existing PST/Outlook Profile
-
Remove Duplicates option that allows the user to merge PST files without duplicates.
-
Option of Split PST file to divide an oversized Outlook PST into smaller files.
-
No limitations on 2 GB file size and file number while merging Outlook data files.
-
Option to exclude or include deleted items to easily manage the data.
-
Merge multiple PST files into one in Outlook 2019, 2016, 2013, 2010, and more.
Closing
Words
Managing
multiple Outlook data files today becomes a tedious task for users.
That's why we've described the top 2 methods that help the user to
consolidate multiple PST files into a single file. The manual
solution has some limitations. For this reason, we also discussed the
automated solution to combine PST files without any problems with
file size, file number, and data loss.
