How to Merge Two PST Files into One?

In today’s post, I am going to tell you the quick and tried methods to merge two PST files into one. To manage a large number of Outlook data files, many users want to merge Outlook PST files into a single file and avoid data corruption or deletion issues. So let’s start step by step.

Outlook is the most preferred desktop-based email client application and used world widely. It stores all data in PST files which includes emails, contacts, calendars, notes, tasks, journals, etc. Users can easily export Outlook data in PST file format.

Users creates multiple email accounts in Outlook and as a result they have several PST files. Sometimes users want to switch from old version to new Outlook version as new version has more features and more storage space. In both the situations, users have multiple PST files and they have difficult to manage. To handle them, combine PST files into one file is the best solution.

Need to Merge Two PST Files Into One

There are many reasons when users need to merge Outlook PST files into a single one. Some of them are:

• To avoid data deletion and corruption problems, it is required to join PST files into one file.
• When a user wants to share PST file with someone, merging multiple PST files is needed.
• To manage multiple email accounts into one place, users need to merge them into one.
• To merge multiple PST files into single file to avoid opening of PST files repeatedly.

Manual Method to Merge 2 PST Files into Single One

Sadly, Outlook does not have any inbuilt feature for merging PST files. However, some manual indirect ways are available on the internet that allows to merge two PST files into one.

Step 1. Create a New PST File

1. Run Outlook application on your system.
2. Click on New Items >> More Items >> Outlook Data File.
3. Browse and save the new PST file into desired location.
4. Give the new file a name and Click OK.

Step 2. Import Old PST Files Into New One

1. Launch Outlook and go to File tab
2. Click Open & Export >> Import/Export
3. The Import and Export window will appear, here select Import from another program or file
4. Click the Next button.
5. Select Outlook Data File (.pst) as file type.
6. Click Next.
7. Browse and select the PST file which you want to import for merging
8. Click on Do not import duplicates and hit the Next button.
9. Select the folder to import from
10. Check the Include subfolders and Import items into the same folder in boxes
11. Click the Finish button to finalize the procedure.

What are the Limitations of Manual Method?

As I discussed above that there is no direct method to complete this task but using some manual indirect ways it is possible to combine PST files into a single file. However there also has some limitations with this approach that you need to know.

• Time-consuming and lengthy process
• Chances of data loss
• Not successfully remove duplicate items
• Quite complex for non-technical users
• Manually there is not guarantee of data integrity

Quick and Smart Way to Merge Two PST Files into One

In order to instantly and securely merge Outlook PST files, you can use the Merge PST File Tool. This is the best and tried tool that allows you to merge two or more PST files into a single file without losing integrity of data. It is completely secure and retains the folder structure while merging PST files. This tool provides option to merge and remove duplicates from Outlook emails, contacts, notes, tasks, calendars and journals. Moreover, it offers two different option to combine PST files such as Join or Merge.

With join option, you can join multiple PST files by creating a new folder for the joined PST files. And with the merge option, you can merge similar folders into a single one. It supports to merge all types of PST files including archive, password-protected, active and network without any 2 GB file size limitations.

Steps to Merge Outlook PST Files into one are as follows;

1   Step 1. Run the merge PST tool on your system.

     Step 2. Add PST files or folder.

3   Step 3. Select Join or Merge option according to your needs.

     Step 4. Choose merge in existing PST, new PST or Outlook Profile.

5   Step 5. Select required options and click the Next button.

Final Words

Managing two or more data files in Outlook is required to avoid data corruption, deletion, slowing Outlook performance, etc. To overcome all of these problems, combine PST files into one is a great option. Here I mentioned a manual and alternative method that allows you to merge two PST files into one. There are some limitations to the manual approach. Therefore, I also suggested the alternative method that allows you to quickly merge two or more PST files into one. I tried both methods and shared my experiences in detail with you. You can choose any method that suits your needs.

Share: